i-Connect

!! This page is intended for Staffordshire Pension Fund employers only !!

Staffordshire Pension Fund has and will continue to see in the near future a rapid and significant increase in the number and type of different fund employers.  At the same time there are more complex demands on accurate and regular data updates as a result of the new Career Average scheme and increasing scrutiny on the accuracy of data by the Pensions Regulator. As a result the Fund has taken the decision that all employers should submit monthly member data through a data portal known as i-Connect.

For any non-participating employers, there will be an administrative charge for the resources needed to administer active members of the Fund outside of the i-Connect process. The cost is likely to be in the range £1,932.00 pa to £32,908.00 pa, depending upon the number of members involved. 

"i-Connect" is part of Aquila Heywood group who provide the pensions administration system “Altair” currently used by the fund to administer the Local Government Pension Scheme.

 The 5 steps to using i-Connect

Employers will be required to progress through the 5 main stages involved in the i-Connect implementation journey. Before embarking on the journey, employers should consider the timescale and resource required for completing each stage as it will not be possible to progress to the next stage until the current stage has been completed.

The 5 main stages are as follows:

1) Contact with SPF

Telephone or email details so that the Technical team can provide the correct specification documents and templates required.

2) Payroll Extract

Liaise with your payroll provider to produce a csv payroll extract in line with the I-Connect specification document (see below).

*NB* - You will not be able to proceed to stage 3 until a working test extract has been received

3) Send extract to SPF

Once SPF receive payroll extract we can perform necessary validation and formatting checks to ensure any potential errors are highlighted back to you.

*NB* - This process is repeated and you will not be able to proceed to stage 4 until the extract contains no errors

4) Member match records and create links

SPF will create links between the data submitted and records held in Altair. Records are matched using 5 primary fields

    • NI Number
    • Payroll Reference
    • Surname
    • DOB
    • Gender

At this stage it may be necessary to liaise with you over any matching queries that arise. It may be possible for Staffordshire Pension Services to assist with the completion of this stage.

5) Go Live

Staffordshire Pension Fund to provide any necessary online or on-site training

SPF to create roles for employers to transmit their own data.

Product Information

Information leaflets on the i-Connect system are provided below:

PDF Document i-Connect brochure 2015 

PDF Document i-Connect Overview for employers 2015

i-Connect requires employers to provide a payroll .csv extract file every month to be uploaded to the i-Connect data portal. The technical specification for this file is provided below:

Multiple employer payroll site (We recommend this file is used as it allows for the future addition of new payrolls):

PDF Document i-Connect MPP Payroll Extract File Specification - 1 June 2018

Staffordshire Pension Fund will require data to be submitted in the fields identified in the following file layout:

PDF Document Staffordshire Pension Fund Field requirements MPP

Single employer payroll site:

PDF Document i-Connect Payroll Extract File Specification - 1 June 2018

Staffordshire Pension Fund will require data to be submitted in the fields identified in the following file layout:

PDF Document Staffordshire Pension Fund Field requirements

Clarification on data that should be captured for each relevant field can be found in the Local Government Association (LGA) payroll guide below.

PDF Document LGA Payroll GUIDE v3.9 lgps

FAQs

The link below provides access to a list of frequently asked questions together with our responses, raised by employers/payroll providers in relation to the i-Connect 'on-boarding' process.

PDF Document FAQs - last updated 23/10/2017