Flexible retirement process


Under the pensions regulations and subject to the employers' consent, once an employee reaches age 55, they may remain in employment and draw their retirement benefits.

However, there are certain conditions that must be met:

  • your employer must agree to the release of your pension
  • you must reduce your hours, and/or your job grade. The specific reduction required is not set out in the regulations, but instead must be determined by your employer, who must specify the requirements within their published flexible retirement policy


Estimate requests   Back to top

As flexible retirement is subject to your employer's approval, we are unable to provide estimates or confirm retirement on grounds of flexible retirement to you directly. All requests must come from your employer.

You should talk to your line manager and your employer's Human Resources department for details of the following:

  • if your employer will consider your application for flexible retirement
  • as part of your application your employer will contact us to obtain the pension cost for early payment of your pension
  • if your employer approves your flexible retirement application, they will authorise us to provide you with your pension options

Please note: we cannot issue you with pension options without the approval of your employer.



Once approved   Back to top

The following will happen:

  • you and your employer will agree a date of the commencement of your flexible retirement pension
  • your current period of pension service will end, but your employer will automatically enrol you into the Local Government Pension Scheme (LGPS) based on your new terms and conditions of employment. You do have the ability to opt out of the LGPS in your new contract of employment


Payment of your pension benefits   Back to top

For the Staffordshire Pension Fund to process your pension benefits and arrange payment the following must happen:

Action by your employer

Your employer must complete and return a leaver form which includes your salary details for the current year up to the date you changed your contract of employment.

Please note: due to the timing of your employer's payroll your employer may not be in a position to submit a completed leaver form until approximately 6-8 weeks after your change of contract of employment has taken place.

Action by Staffordshire Pension Fund

On receipt of the fully completed leaver form from your employer, we will arrange the following:

  • provide you with your pension options. You must complete the pension option form and return to the Fund
  • bank details form for you to complete and return to the Fund
  • lifetime allowance declaration to complete and return to the Fund. This is required by HM Treasury and Customs. This form will ask you to provide details of all other pensions (except state pensions), you are in receipt of or due to receive in the future
  • a copy of your birth certificate, plus if applicable, copies of your marriage, civil partnership certificates and spouse's birth certificate to be forwarded to the Fund
  • nomination of beneficiary form for the lump sum death grant form to be complete and returned to the Fund
  • general data protection regulations consent form to be complete and returned to the Fund

Please note: from receipt of the completed leaver form to the Fund issuing the above documentation you should allow 10 working days.

Action by you

You must complete and sign the required forms and certificates and return to the Staffordshire Pension Fund in the envelope provided.

Payment of your monthly pension and lump sum

On receipt of your signed and completed forms together with the relevant birth certificates etc., the Fund will:

  • arrange payment of your tax-free pension lump sum into your bank or building society. Please allow 13 working days from the date the Fund receives your completed forms
  • arrange payment of your monthly pension will take place on the next available pay date, together with any arrears of pensions
  • write to you confirming the tax-free pension lump sum paid into your bank/ or building society, together with information regarding payment of your monthly pension


Overall timescales   Back to top

As you will note from the date you change your contract of employment, there are several steps or actions that need to take place before you will receive payment of your monthly pension and tax-free lump sum.

You should allow 2 to 3 months for the process to be completed.

Under the pension regulations, if payment of your tax-free lump sum is made more than one month after your retirement date, the Fund will pay interest of 1% per annum above the Bank of England base rate calculated for each day the lump sum is delayed.

The monthly pension attracts no interest for late payment. The exception to this is if the annual pension is not paid within the first year following your retirement date.

Please note: your monthly pension is deemed to be taxable income and will be subject to tax deductions in accordance with the Her Majesty’s Customs and Revenue rules.


Further information   Back to top

If you need any further information about the areas covered by these notes, please get in touch with us.


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