Latest News

DRAFT Contribution Table 2018/2019 - February 2018

The Local Government Association has provided the following DRAFT contribution table for 2018/19 based on a CPI increase of 3%.

PDF Document DRAFT contribution table 2018/19 (158KB)

Infolet  119 – November 2017

Infolet 119 was issued in November 2017.  This confirms that Staffordshire Pension Fund have issued revised guidance to employers on Ill Health Retirements and the Internal Dispute Resolution Procedure (IDRP). This guidance has been created with Hymans the Fund Actuary. Please note the Infolet explained the new process that we will require you to follow with IDRP cases.

PDF Document Infolet 119 (961KB)

PDF Document Hymans guidance on Ill Health Retirements (967KB)

PDF Document Hymans guidance on Interanl Dispute Resolution Procedure (554KB)

General Data Protection Regulations (GDPR)

On 25 May 2018, the UK’s existing data protection legislation will be replaced by the General Data Protection Regulations (GDPR).

This wide ranging legislation will put more onerous requirements on any organisation that collects, uses or processes data about an individual, so will affect most employers.

GDPR will grant new and extended rights to individuals whose data is collected, including, amongst other provisions, greater rights of access to their data and a new ’right to be forgotten’

The legislation also introduces stiffer penalties than the current Data Protection Act. The maximum fine will be the greater of 20m Euros or 4% of annual turnover; the maximum penalty under current rules is just £0.5m.

There are a number of actions to be taken, to ensure you will be compliant and we recommend that you start preparing immediately.

Please visit the Information Commissioners Office website for further guidance:

The Communications Working Group, in conjunction with the LGA, has produced a Q&A for members on the GDPR. A link to the document is provided below.

PDF Document Q&A on the GDPR (216KB)

Infolet 118 - October 2017

Infolet 110 was issued October 2017. This was an invitation to employers to attend our Annual General Meeting that was being held on Tuesday 14th November in the Oak Room of County Buildings in Stafford at 2pm. 

PDF Document Infolet 118 (538KB)

Infolet 117 - October 2017

Infolet 117 was issued October 2017. This Infolet explained that from 1 April 2018, when the Fund will no longer provide this redundancy and compensation service for a number of our employers as we are now unable to access the information we require to carry out the calculations. We will, however be able to calculate the pension strain figures required by employers.

PDF Document Infolet 117 (744KB)

Infolet 115 - September 2017

Infolet 115 was issued 18 September2017. This Infolet covered the changes to the Actuarial Strain Costs for Early Retirement

PDF Document Infolet 115 (117KB)

Infolet 114 - October 2017

Infolet 114 was issued in October 2017. The Infolet explained that unfortunately not all employers have transmitted their data in a timely manner during the financial year and it is not until the year end return is processed that missing data is discovered.

The letter was a reminder to employers of their obligations to the Staffordshire Fund to provide accurate and timely data.

PDF Document Infolet 114 (145KB)

Infolet 113 - July 2017

Infolet 113 was issued in July 2017. It requested employers to provide Staffordshire Pension Fund with independent assurance that they are correctly carrying out their functions in relation to the deduction of contributions; normally we would expect this assurance to be provided by an internal or external auditor or senior Finance Officer or nominated accountant.

PDF Document Infolet 113 (793KB)

Word Document Infolet 113 Form (49KB)

Contribution Table 2017/18 - March 2017

The Local Government Association has provided the following contribution table for 2017/18 based on a CPI increase of 1%.

PDF Document Contribution Table 2017/18 (50KB)

Infolet 112 - January 2017

Infolet 112 was issued in March 2017. It confirmed details of the employee contribution rates for the financial period between April 2017 and March 2018.

PDF Document Infolet 112 (66KB)

Infolet 111 - January 2017

Infolet 111 was issued January 2017. This confirmed that from the 1 April 2017, Staffordshire Pension Fund required all employers with employees contributing to any of our Additional Voluntary Contribution (AVC) schemes to provide both the company providing the AVC and the Staffordshire Pension Fund with a full detailed contributions schedule on a monthly basis.

PDF Document Infolet 111 (129KB)

Infolet 110 - January 2017

Infolet 110 was issued 18 January 2017.  This confirms that Staffordhsire Pension Fund will discontinue using Legal and General to insure for Ill Health Insurance for any cases after 1 April 2016.  The Legal and General insurance form has therefore been removed from the Ill Health Retirement pages.

PDF Document Infolet 110 (127KB)

Pensionable Pay Training - 9 December 2016

On the 9th December 2016 Staffordshire Pension Fund held a Training Day on ‘Understanding CARE Pay and Final Pay’.

The training session was run by Tim Hazelwood from the Local Government Employers Association.

It was a successful event which was attended by many of our employers. If you were unable to get into Stafford to attend on the day, a copy of the slides are provided below:

PDF DocumentUnderstanding Pay Training

Infolet 109 - November 2016

Infolet 109 was issued in November 2016.  This Infolet explains new procedures that will be put into place for dealing with Independant Dispute Resolution Procedure (see relevant IDRP pages on the website).

The process chages are as follows:

  • All IDRP complaints will be received initially by Staffordshire Pension Fund
  • Staffordshire Pension Fund will determine who is to deal with the complaint and will ackowledge the receipt of the complaint and confirm the relevant authority to the member
  • Staffordshire Pension Fund will monitor the process of the complain by the employer

PDF Document Infolet 109 (236KB)

Pension Forum Meeting  - 22 November 2016

Our next Pension Forum meeting will be held on the 22nd November at 2pm in the Oak Room of County Buildings. The Fund Actuary will be present to discuss the valuation results and we strongly recommend that you attend this important meeting.

Contribution Rates 2016/17 - April 2016

Please note, as there was no cost of living increase in April 2016, the Employee Contribution Rate table issued for 2015/16 remains valid for the 2016/17 Financial Year.

PDF Document Contribution Rate Table 2015/16 (47KB)

Infolet 107 - February 2016

On 23 February 2016 the following Infolet was issued to all Employers of the Fund for the attention of those who are responsible for the transmitting and auditing the data sent to the Pension Fund.  The letter sets out the following:

  • Confirms Year End Return Deadline of 30 April 2016
  • Confirms that as this is a Valuation Year, the Year End data (and any New Starters and Leavers) must be processed, finalised and submitted to the Actuary in the first week of July 2016. Any employer, who submit their data too late for this deadline and require a further submission to the Actuary after July 2016 will incur an actuarial fee of £5,000 plus VAT

An Audit form is also included which should be completed (normally by an internal or external auditor) to confirm that the regulations governing LGPS 2014 are being applied correctly and correct data is being sent to the Fund.  The form should be submitted to by 30 September 2016 for those employers with a Financial Year End of 31 March 2016.  Those employers with a Financial Year End of 31 July or 31 August 2016 should submit the form by 31 December 2016.

 PDF Document Infolet 107 (457KB) 

 Word Document Infolet 107 form (49KB) 

Infolet 106 - January 2015

At the end of January 2015 the following Infolet was issued to all Employers of the Fund and Pensions Forum members.  The Infolet summarises the decision taken by the Pensions Committee regarding the future make-up of the Pensions Forum after the Consultation issued in Infolet 102.  The make up of the Forum will now be as follows:

  • 1 representative from a Trade Union
  • 1 representative from a Larger Public Body (District Councils, Police and Fire Authorities)
  • 1 representative from an Admitted Body (Housing Associations etc.)
  • 1 representative from other Scheduled Employer (Parish Councils etc.)
  • 1 representative from the Education Sector (University, Colleges and Academies)

There are vacancies for all posts except the Trade Union representative.  Staffordshire Pension Fund is therefore seeking nominations for the four remaining representatives.  The nominations can be made by email to our generic email address: Nominations should include the following information: 

  • Which group of employers they wish to represent
  • Why the nominee would be a good representative
  • Details of their current employer
  • A brief career history (no more than 3 paragraphs)

Once nominations are received, Staffordshire Pension Fund will hold a ballot where necessary.

Word Document Infolet 106 (28KB)


Employer Training - 18 January 2016

On 18 January 2016 Staffordshire Pension Fund held a half-day training session for employers.  This included training from the scheme actuary regarding reporting breaches of Pensions Law, together with a presentation from the Staffordshire Pension Fund on the "End of Contracting Out" an update on the "Year End" process and other current issues.  Copies of the presentation slides can be found below:

PDF DocumentHymans Robertson Employer breaches training final

PDF DocumentStaffordshire Pension Fund Employer Meeting January 2016

Infolet 105 - January 2015

On 11 January 2015 the following Infolet was issued.  This Infolet asked all Employers to complete a Proforma to update their contacts for Staffordshire Pension Fund's records, where a change in personnel has occurred in the past 12 months.

PDF Document Infolet 105 (19KB)

Word Document Employer Contacts Form (23KB)

Infolet 104 - January 2015

On 12 January 2015 the following Infolet was issued.  The Infolet issued a consultation on the new Pension Administration Strategy that Staffordshire Pension Fund will be introducing.

The draft Administration Strategy was approved by the Pensions Committee on 18 December 2015 and has now been released to all Employers for comment. This consultation runs until Friday 26 February 2015 and any comments you have can be emailed to Alternatively, questions and comments can be raised directly with Janet Caiazzo (telephone 01785 276441) or Martin Griffiths (telephone 01785 276070).

PDF Document Infolet 104 (244KB)

PDF Document Draft Administration Strategy (816KB)

Infolet 103 - November 2015

On 26 November 2015 the following Infolet was sent to all employers in the Staffordshire Pension Fund.  This letter was a reminder to employers that the form issued in Infolet 101 in August 2015 needed to be completed and returned. The revised deadline for completion of this form was 31 December 2015.

PDF Document Infolet 103 (605KB)

Infolet 102 - September 2015

On 2 September 2015 the following Infolet was sent to all employers in the Staffordshire Pension Fund.  The Infolet announced a consultation on the way that Employers' interests can be fairly and proportionately represented within the Staffordshire Pension Fund Employer Forum.  The consultation closing date is 30 September 2015, in order that any proposed changes can be discussed at the next forum meeting on 3 November 2015.

Word Document Infolet 102 (22KB)

Word Document Pension Forum Consultation form (49KB)

Infolet 101 - August 2015

On 26 August 2015 the following Infolet was sent to all employers in the Staffordshire Pension Fund. The Infolet covers the Pensions Regulator requirements and asks for independent assurance from each employer to check that the new scheme rules on CARE pay have been correctly applied. A form has been provided for all employers to complete and return to the Pension Fund. This form must be completed by 31 October 2015.

The Infolet also confirms that the Annual Benefit Statements will be issued to employees at the end of August 2015.  The statements have asked members, who wish to query the CARE pay that employers provided on the End of Year Return, to contact the Employer in the first instance and not Staffordshire Pension Fund.  Employers may, therefore, see an increase in call levels in September.

PDF Document   Infolet 101 (889KB)

Word Document   Infolet 101 Form (50KB)


Payslip Message April 2015

The following Payslip Message updating members of the changes to the Regulations covering the LGPS and other overriding legislation has been sent to those members paid via Staffordshire County Council's HR Shared Service Centre.  Please bring the contents of this letter to your employees

PDF Document   Staffordshire Pension Fund Update - payslip message April 2015


Infolet 100 - May 2015

In May 2015 the following Infolet was sent to all employers in the Staffordshire Pension Fund. The letter asks all employers to complete their Employer Discretionary Policies as required under the LGPS Regulations and to forward a copy to Staffordshire Pension Fund by 30 June 2015 (12 months later than the deadline laid out in the Local Government Pension Scheme Regulations 2013).

PDF Document Employer Infolet 100

Discretionary Policies 2014


Employer Discretions Sample Template - April 2015

Word Document  Discretions policy sample Template (EW) April 2015

This document will help you construct your employer policy statement.  NB This document is copyright protected and must not be distributed outside of your organisation. 


Contribution Table 2015/16 - February 2015

The Local Government Association has provided the following contribution table for 2015/16 based on a CPI increase of 1.2%.

PDF Document Contribution Table 2015/16 (47 KB) please note this is a revised version of the contribution rates issued 10 March 2015 due to an error on the original document in the banding. 

Pensions Increase 2015 - February 2015

Pensions Increase for 2015 has been confirmed by Central Government. Please see the document below for the full rate and proportional increases for 2015:

PDF Document Pensions Increase 2015 (125 KB)

Infolet 97 - January 2015

On 19 January 2015 the following Infolet was sent to all employers in the scheme who have signed up to participate in the new Ill Health Insurance Scheme.  The Infolet outlines the new procedure to be followed by these employers with reference to reclaiming the Actuarial Strain for Tier 1 and 2 Ill Health Retirements.  A copy of the Infolet, together with the relevant Staffordshire Pension Fund and Legal and General forms, can be found below:

PDF Document  Infolet 97 (644KB)

PDF Document  PEN INSUR 1 (48KB)

PDF Document  Legal and General Ill Health Claim form (112KB)

Infolet 96 - January 2015 - Councils only

On 7 January 2015 the following Infolet was sent to all Councils within the Staffordshire Pension Fund regarding Councillor members of the LGPS.

PDF Document Infolet 96 (542KB)

PDF Document Councillor Leaflet (131KB)

 Infolet 95 - August 2014

On 4 August 2014 the following Infolet was sent to all employers in the fund with reference to dealing with Absence and reporting Absence to Staffordshire Pension Fund under LGPS 2014.  A copy of the Infolet, together with the revised CTR Monthly Contribution Return and a copy of the Absence Sheet, which all employers should complete and return to report any Authorised Absence and Child-Related Absence since April 2014, can be found below. In addition, please find set out below the documents which members should complete to pay Additional Pension Contributions to cover relevant absence - please note Staffordshire Pension Fund does not accept the standard forms which can be printed from

PDF Document Infolet 95 (1220KB)

Excel Document CTR1 - monthly return  (68KB)

Excel Document Absence Sheet (35KB)

PDF Document PEN APC 1 (election to buy lost pension) (58KB)

PDF Document PEN APC 3 (Medical Clearance) (58KB)

Employer Training - 16 July 2014

On 16 July 2014 Staffordshire Pension Fund held 2 half-day training sessions for employers.  This included information about the LGPS 2014 changes regarding retirements, APCs, documentation and the new Year End return for 2014/15.  There was also a presentation by Aquila Heywood about i-Connect.  This is a product Staffordshire Pension Fund would like to roll out across all its employers in the Financial Year 2015/16 to replace the current Year End process and allow monthly data returns.  Copies of the presentation slides can be found below:

PDF Document Employer Training Presentation - Main Session (257KB)

PDF Document Year End CARE Training Presentation (295KB)

PDF Document i-Connect Presentation (915KB)

 Infolet 94 - Industrial Action - 10 July 2014

On 30 June 2014 the following Infolet was sent to all employers in the Fund with reference to Industrial Action on 10 July 2014. A copy of the Infolet, a circular published by the Local Government Pensions Committee (LGPC), a sample payslip insert for members and a copy of the Staffordshire Pension Fund form for paying APCs to cover the "loss" of pension for members is set out below.

As soon as practically possible after the Industrial Action, you should complete the spreadsheet below and forward a copy of this to to inform Staffordshire Pension Fund of all employees who have taken part in the strike. A copy of this spreadsheet has also been placed in the General Documents area of the Employer Website.

PDF Document Infolet 94 (587KB)

PDF Document LGPC Circular 283 (128KB)

PDF Document Sample Payslip Insert - Industrial Action (59KB)

PDF Document PEN APC 1 - Election to buy "lost" pension (58KB)

Excel Document Strike Notification (28KB)

LGA Employer Discretion Training

On 6 June 2014, Tim Hazelwood, Pensions Training and Development Manager at the Local Government Association, delivered training on Employer Discretions in LGPS 2014. A copy of the slides is available below:

PDF Document  LGA Employer Training June 2014 (524 KB)